Try to make e-mail collection and database management a “usual practice.” The process of regularly updating your database can be tedious and tedious, but it is an exercise that is done correctly once, becomes systematic and offers huge benefits. All members of the management and administration team must understand this in order to ensure the long-term viability of the operation of the condominium. Sending notifications electronically and distributing meeting packages can be a more effective way to keep owners informed and remind your community of upcoming meetings, while the cost of distributing notifications is kept low. In order to strengthen consumer protection, amendments to the Property Act have introduced new mandatory notices and certificates that must be distributed annually to homeowners. These new certificates include the NoIC (New Owner Information Certificate), the Periodical Information Certificate (PIC) and the Updated Information Certificates (ICU). In addition, the ministry has introduced two new standardized notices that must be sent before each owners` meeting, such as .B the general meeting. With all these acronyms, it is a veritable alphabet soup of certificates designed to keep owners informed of the financial health and status of their condominium. To record your preference for receiving messages from PCC 122, please see the document below, print, verify, conclude the agreement and send it to the #91 office. In addition to the time it takes for businesses to complete these notices, the new departments have increased the number of notices sent that must be sent each year. While a condo could usually settle for at least two mailings a year, they can now be forced to send up to eight messages a year. For many condominiums, sending a notice can cost thousands of dollars, so multiplying that number, eight times more, will represent a significant position in their budget. There are ways to combine some of these mandatory communications, but even in the case of the distribution of common messages, condominiums are always “on the hook” to print these packages and send them to the owners.
This can result in a fairly heavy burden on businesses. Unfortunately, it is easier to get the owners to conclude the agreement and send it back to the company. In an ideal world, homeowners would return forms to the office in due course. But in the real world, the biggest challenge is to throw the ball in electronic communications, namely that owners respond to requests for information. If your condo company does not collect email addresses as a routine procedure, creating a proprietary database or updating an existing database can be a daunting task. However, there are a number of approaches that you can take, but that are described below: For your convenience, we have made the link between several of the mandatory forms to be used under the Condominium Act. You can use the online version where you can fill in electronically or the pdf version for manual input. Get it when they move in/register – Every time a new owner contacts the office to register with the company, have them complete their contract to receive electronic communications. Yes, there`s a way! The solution is to use the technology, but don`t be frightened by it, it`s not really as high-tech.
In fact, it can be considered an old tech email. E-mail has become ubiquitous in everyday life. With every ping on our phones or computers, we manage business, take care of bills, shop, chat with friends and family and have fun.